Tips for a Successful Property Tax Collection Season

Property Tax Billing and Collection is a stressful time of year for most municipalities.  This type of revenue accounts for as much as 80% of a municipalities revenue in some regions.  Here are some quick tips to stay organized during tax season.

  1. When receiving data from the Assessor’s office be sure to receive a report of the totals generated at the same time as the file so they are in sync.
  2. As the Assessor if the tax roll file layout has changed from last year.  This can save you days worth of data import work.
  3. With GovCollect, make sure the import pva report matches and you initial it so our team can move forward.
  4. Create your annual rate codes and test them ahead of time.  Be sure to update the general ledger numbers if you change them from year to year.
  5. If you print your own bills make sure you order paper stock plus 10% for any reprints that may occur.
  6. Save lots of postage by using GovCollect’s mortgage export function.  This will create a file of all the properties paid by a mortgage company that you can email to mortgage companies.  This saves you from printing and mailing those bills.
  7. Make sure your due and past due dates are not on a weekend.
  8. Consider multiple payment options to increase collections like GovCollect’s partnership with Municipay for credit cards and echecks with no fee to the municipality.
  9. Stay on top of assessment changes and bill them out promptly.
  10. Use GovCollect’s billing wizard so you can reprint any bill or give citizens access from the web.

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